How the Eisenhower Matrix Changed the Way We Work?
How We Use the Eisenhower Matrix to Stay Focused and Productive at Tarsoft Sdn Bhd
At Tarsoft, our team thrive on clarity,collaboration, and efficiency. Like many teams, we often found ourselves juggling multiple tasks.
Some are urgent,others are important, and some…neither. We as a team trying our best to complete the task that was given to us. To bring structure to the chaos, we adapted ourselves with the Eisenhower Matrix. It is one of the best things that helps us as a team transforming the way we work.
What is Eisenhower Matrix?
Popularized by former U.S. President Dwight D. Eisenhower, the matrix is a simple yet powerful tool for prioritizing tasks based on urgency and importance.
It’s divided into four quadrants:
- Urgent & Important: Tasks that need immediate attention (e.g., client deadlines).
- Important, Not Urgent: Tasks to schedule and plan (e.g., strategic planning, training).
- Urgent, Not Important: Tasks to delegate (e.g., some meetings, minor requests).
- Not Urgent, Not Important: Tasks to minimize or eliminate (e.g., unnecessary browsing).
How We Applied It at Tarsoft?
1. Gather for a meeting once a week for updating our task
Every week, we dedicate time for a team meeting focused solely on task prioritization and progress updates.
2. Lists all the goals and task that team members want to achieve
Every team member contributes to a shared task board or matrix. We list out the goals and tasks we aim to accomplish.
3. Label the tasks which is more impact to the company
Once all tasks are on the table, we then assess which ones carry the most weight in terms of business impact.
4. Identify which task is more urgent and important
We ask ourselves this questions:
- Is this task urgent?
- Is it important?
Challenges We Overcome:
Breaking the habit of treating everything as Urgent
Letting Go of Low-Impact Tasks to prevent burnout
Learning how to divide task effectively for more productive work
Final Thoughts:
The Eisenhower Matrix isn’t just a productivity tool, it’s a decision-making framework that empowers teams to work smarter, not harder. If your team is constantly putting out fires, we highly recommend giving it a try.